Assistant Finance Manager
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Assistant Finance Manager
DI/GHR/TS/DS002-21

Company: TechSource

Location: DIP, Jebel Ali, Dubai Investments Head Quarter

Duration: Full-time

Application deadline: one week from the date of posting

Position Summary:

Financial Management:

  • Managing company's financial accounting, reporting systems (BaaN ERP)
  • Developing external relationships with appropriate contacts, e.g. auditors, bankers etc.
  • Preparing & presenting Board of Directors (BOD) meetings documents (Financials) & preparing general updates on the operations and minutes of the meeting
  • Conducting reviews and evaluations for cost-reduction opportunities
  • Maintaining accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies
  • Preparing the payroll and processing WPS monthly with the coordination from HR department for adjustments with staff payout
  • Preparation of payments transfers, cheques as at the agreed payment date/Manage AP/ vendors payments on a timely basis which carries business risk (for e.g. Lease line, Microsoft, Infor (BaaN)
  • Cash management
  • Customer/Vendor Interactions for better payment terms on contracts and large orders
  • Customer interactions for collections
  • Managing and following the Delegation of Authority Matrix (DOA) for all approvals in terms of purchases, payments, HR, Receivables, Audit, Sales etc.
  • Avoids legal challenges by complying with legal requirements
  • Secures financial information by completing database backups
  • Protecting organization's value by keeping information confidential
  • Ensure compliance of VAT regulations

Budgeting:

  • Prepare TechSource LLC’s budgets in consultation with the general manager & other functional heads
  • Managing budgets for the year and continuous monitoring of the budgets to avoid overspending.

Financial Reporting:

  • Providing and interpreting financial information
  • Monitoring and Interpreting cash flows and predicting future trends analyzing changes & evaluating alternatives and advising accordingly
  • Producing accurate financial reports to specific deadlines (Monthly, Quarterly & Yearly)
  • Keeping abreast of changes in financial regulations and legislation
  • Preparing and recording asset, liability, revenue, and expenses entries by compiling and analyzing account information on a monthly basis
  • Preparing trial balance on a monthly basis; reconciling entries and uploading to the reporting tool (MIS) by finalizing the financial status as at required date
  • Liaising with internal and external auditors to ensure annual monitoring is carried out.

Operations:

  • Conducting reviews and evaluations for external business opportunities and execution of Non-Disclosure Agreements (NDA’s)/Memorandum of understanding (MOU) etc.
  • Execution of Service Level Agreements with customers for the year
  • Liaising with the Group HR Department in facilitating employee needs in terms of issuance of salary, employment letter, Medical & Life insurance details etc.
  • Managing the IT assets insurance on a yearly basis
  • Liaise with the technical team to prepare accurate invoicing to the customers on a monthly basis based on the user count provided by the individual functional heads
  • Approving the monthly Microsoft invoicing report, monitoring the Microsoft pricing changes in varies software rates on a half yearly/yearly basis and budget appropriately
  • Ensuring that appropriate systems and internal controls are implemented and maintained
  • Liaise with the functional heads to prepare accurate project costing for varies application infrastructure-based projects)
  • Prepare yearly incentive payout calculations based on the KPI’s and targets set to each employee
  • Order negotiations with vendors/Customers.

General Management:

  • Manage and monitor the work of the admin officer, office driver & office assistant
  • Checking accuracy of the petty cash, dealing with queries
  • Be the main link person with the head office and TechSource LLC
  • Oversee office facilities to ensure smooth running and pleasant office environment.

Requirements:

Skills & Qualifications:

  • Relevant financial qualifications
  • Effective Collaborative skills
  • Ability to effectively manage operational tasks and liaise with respective department
  • Demonstrated vendor management skills

Application Process:

Interested applicants please send your updated Resume to jobs@dubaiinvestments.com, mentioning the Job ID and Title in the subject line.